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Capital Campaign Coordinator

JOB DESCRIPTION

Van Wezel Foundation (VWF), (501C3), is currently seeking a Capital Campaign Coordinator who will be responsible for providing complex and advanced administrative project support to the Chief Operating Officer (COO). This individual will have the opportunity to support Foundation executives as well as selected committee Chairs, with a variety of assignments requiring creative planning, confidentiality, internal and external communication, and in-depth understanding of the VWF and its mission, vision, and values and its various programs and initiatives.

PRIMARY RESPONSIBILITIES

  • Manage and coordinate the calendars for the Campaign including sub-committees and consultants. Provide and execute preparation for all meetings, projects, events, and after-hour events, and keep executives informed of appointments, attendees, and purpose of appointments.
  • Ability to work well under pressure, with a wide variety of people, and to prioritize tasks and complete tasks independently with little direct supervision. Strong organizational skills with attention to detail. Commitment to maintaining confidentiality with a strong degree of accuracy in donor records.
  • Assist the COO and senior managers in drafting and proofreading correspondence, memos, reports, editorial content, presentations, and speeches for internal and external constituencies.
  • Review correspondence directed to the Campaign, COO and senior managers and, where appropriate, summarize, draft responses, initiate fact-finding and/or refer the matter to the appropriate Foundation official.
  • Coordinate plans with constituents who require the COO’s participation in local and non-local events.
  • Coordinate campaign fundraising dinners and special events.
  • Maintain working within an approved budget. Track revenue & expenditures and prepare expense reports as requested.
  • Monitor VWF social media and inform the COO of issues of interest or concern.
  • Assist the COO in preparation for, and follow up, after committee meetings (Strategic & Development/Steering) and general meetings by reviewing and preparing supporting documentation, serving as recording secretary, preparing and maintaining official minutes and assuring that actions are properly archived, database entry in Raisers Edge, and maintaining address lists and all records and documentation.
  • This job description is not to be construed as an exhaustive statement of duties,  responsibilities or requirements. Employees may be required to perform other job-related duties as requested by the COO, subject to reasonable accommodation.

MINIMUM REQUIREMENTS

• Bachelor’s degree and a minimum of five years of experience preferably working in a corporate or not for profit environment. Advancement/Development office experience a plus.

• Experience in supporting key executives at the highest administrative levels.

• Strong communications and writing skills.

• Deep understanding of the importance of patron/donor customer service.

• Ability to acquire and master new technology quickly, and use computer software programs and applications such as MS Office Suite, Excel spreadsheets, Raisers Edge/Blackbaud, Constant Contact, and more.

 

ADDITIONAL INFORMATION

• This position may require working extended work hours, including evening and weekends, as necessary, to support the Office of Advancement.

BENEFITS: VWF provides competitive pay and benefits, including eligibility to participate in medical, dental, life and disability insurance; and VWF funded retirement plan contributions.

To Apply: Please email your C.V./resume and cover letter to-

 Jim Selinski, MA, CFRE, Chief Operating Officer

 

The Van Wezel Foundation does not discriminate against individuals on the basis of race, color, religion, sex, national origin, genetic information, protected veteran status, age or disability in the administration of its employment practices.

 

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